Cautious · 30%
Use when exceptions, adoption, or data quality are uncertain.
Full calculator
Inspect the estimate, not just the headline.
Use the same core inputs and formulas as the homepage calculator, then open the advanced input, full breakdown, and assumptions to understand the result.
Savings calculator
Estimate the cost of repetitive work.
Use your own numbers to estimate how much capacity may be tied up in recurring manual tasks. This is directional, not a promised result: the Audit replaces assumptions with observed workflow data.
—hours of potential capacity recovered per month
—estimated realized economic value / month
People doing repetitive tasks 4
Include yourself: the owner counts too.
Manual hours / week / person 8 h
Data entry, copy-paste, emails, reports, follow-ups…
Average hourly cost (fully loaded) 40 $
Salary + benefits. For the owner: the value of your time.
Automation scenario
Share of repetitive tasks that can realistically be automated — the audit refines this for your actual processes.
Financial assumptions
Software subscriptions / month 300 $
Overlapping tools — some often consolidate.
Estimated Build investment 6 000 $
Start at $6,000, then adjust to a plausible implementation budget for the selected scope.
Ongoing operating cost / month 0 $
Hosting, support, automation software, and other recurring costs created by the solution.
Economic realization 60 %
Share of recovered capacity that becomes measurable value through avoided hiring, lower overtime, or productive work.
Implementation period 2
Months before the solution begins producing measurable value.
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hours of potential capacity recovered per month
—
current manual-work cost / month
—
estimated realized economic value / month
—
estimated first-year net value
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estimated first-year benefit-cost ratio
—
full-time capacity potentially recovered
Realized capacity value—
Estimated software savings—
Ongoing operating cost—
—
estimated payback after launch
—
estimated five-year net value
A payback below one month at the minimum Build investment may indicate that this scope needs a larger implementation budget.
Estimate, not a promise.
Assumptions and method
Recovered capacity is not automatically cash savings. Financial value depends on whether the time avoids hiring or overtime, or supports additional productive work. The estimate uses your Build and operating costs, implementation period, economic-realization input, and 25% software consolidation. The Audit replaces these assumptions with observed data.
Formula, defaults, and measurement method
Core formula
Recovered hours = people × weekly manual hours × 4.33 weeks × automation scenario. Realized monthly value = recovered hours × loaded hourly cost × economic realization + 25% of software subscriptions − ongoing operating cost. First- and five-year net values deduct the Build investment and implementation period.
Published defaults
- 4 people
- 8 manual hours per week per person
- $45 loaded hourly cost
- $300 in monthly software subscriptions
- 50% automation scenario
- 60% economic realization
- 2-month implementation period
- $6,000 Build investment
- $0 ongoing operating cost
Scenario comparison
Realistic · 50%
The default midpoint for an initial directional estimate.
Optimistic · 70%
Use only when the selected work is stable, repetitive, and well structured.